Best Trello Alternative 2025: Our Top 5 Choices

For many, Trello serves as a gateway into the colorful world of project management software: Its agile task management in Kanban style is particularly easy to use. However, as teams' needs become more complex, they might outgrow Trello. When that happens, you'll need an alternative - but which one?

We'll show you some of the best Trello alternatives and explain what they do better (or worse) than the Kanban platform.

Why not Trello? You'll need to answer this question yourself - after all, you know your specific project needs and requirements best.

While Trello is a great platform, it's not the perfect solution for every team. Here are some of its main drawbacks:

Trello is a good choice for small and medium-sized teams who want to visualize their projects and progress in Kanban boards and can do without advanced features, visualizations, and customization options.

If Trello's limitations are keeping you from managing your projects and tasks well, you should look for an alternative.

We have thoroughly tested eleven of the most popular project management platforms. Trello ranked eighth with a "good" overall score – which means we liked some other tools a bit better. Here are our favorites:

monday.com* is a cloud-based project management platform that helps teams of all sizes and industries manage their projects and tasks. monday.com offers what we think is the best balance between ease of use and flexibility, which earned it the top spot in our ranking.

monday.com includes almost all the features we expect from a modern project management hub, and they work great. The colorful interface is intuitive and easy to learn for beginners, the project hierarchy makes sense, and task management is flexible enough for most needs.

You can manage your projects and tasks using customizable boards, multiple views, custom field types, and advanced task management options – including subtasks and dependencies.

monday.com is more flexible and versatile than Trello. It can do everything Trello does, plus much more. Here are the advantages:

While monday.com is user-friendly, it's a bit more complicated than Trello. For simple and smaller projects – especially those that mainly need Kanban-style visualization – Trello offers a much simpler home. Also, Trello is slightly cheaper than monday.com.

Even our top pick isn't perfect or suitable for all teams and project types. Here are the downsides:

ClickUp* is a productivity platform that you could call the anti-Trello. It follows a completely opposite approach: Instead of limiting its features, this self-proclaimed "One app to replace them all" aims to pack in so many features that you won't need any other software in this space.

ClickUp does a great job of organizing its many features and customization options in a user-friendly dashboard. "Customizable" is the key word here: ClickUp stands out not only for its huge range of features but also for letting you configure and personalize almost every button.

The platform stays easy to navigate thanks to its clear hierarchy and structure. You can split projects into different spaces and project folders, each with their own rules, members, and permissions. This gives you detailed project control at different levels.

ClickUp mainly does more than Trello – and most other platforms we reviewed. Here are ClickUp's advantages:

Compared to ClickUp, Trello is a lightweight tool, which has its benefits: Trello is more intuitive, quicker to set up, and more dynamic for simple projects. For basic projects, ClickUp might be too heavy and complex.

ClickUp's attempt to combine every possible productivity feature under one roof comes with some potential drawbacks:

Want more features than Trello but still care about easy-to-use controls? Then check out Asana*. This project management platform, created by former Facebook employees, makes project management super user-friendly and, like Trello, stands out with its process-focused task views.

Asana shines with its modern, snappy interface that makes project management dynamic and straightforward for everyone involved. It's almost fun to check off to-dos and tasks and break down complex processes with subtasks into their components.

Built into this excellent interface is a solid set of features that covers all important views and includes advanced task management and other features, including automations, reports, and forms.

Asana offers a better balance between features and ease of use. It shows that Trello wouldn't lose any of its user-friendliness by adding more views and features.

Trello's premium plans cost about half as much as Asana's. Plus, you can use Trello Premium by yourself, while Asana's premium plans need at least two licenses.

Trello remains the top choice for teams who mainly use the Kanban method and don't need Asana's extra features.

Asana has some weak points too:

Looking for a project management tool for client work? Teamwork.com* could be a great Trello alternative: The platform focuses on the needs of teams working on client projects – like agencies.

Teamwork.com offers a solid set of features that combines classic task and project management with advanced collaboration, budget, and resource management capabilities.

Teamwork.com excels at basic task management. You can view tasks in many different ways, create custom fields, and add subtasks and dependencies to provide more context.

It also includes strong collaboration features, like group chats, private messages, and real-time document editing, plus handy budget tracking, time tracking, and billing features.

The pattern continues: Teamwork.com is much more versatile than Trello – and offers more features and options, especially for teams working closely with clients.

Trello is cheaper than Teamwork.com, with the starter plan costing about half as much. Trello is also quicker to set up, more focused with its Kanban approach, and better suited for simple projects. While Teamwork.com is designed exclusively for teams, Trello works well for individual users too.

Teamwork.com shows some weaknesses, not just when compared to Trello. Here are the main drawbacks:

Notion* stands out from the others in this list: It's not just a project management tool, but a knowledge base where you can arrange, organize, and display data and information however you want.

You can manage projects and tasks with it, but that's just one of Notion's many features. The platform works equally well as a company wiki, CRM tool, or budget planning platform.

Notion combines notes, task management, databases, wikis, and project management in one fully customizable tool. This versatility makes it a Swiss Army knife for personal and team productivity.

You can customize almost every part of your Notion pages, from simple to-do lists to complex project management boards, allowing for extensive personalization. Despite its huge range of features, Notion stays user-friendly with a clean design that makes navigation and organization easy.

Since these platforms are so different, it's hard to compare them directly. Of course, Notion has many features and benefits that Trello intentionally doesn't include:

While Notion supports Kanban-style project organization, it's just one of countless features, and definitely not the main focus. If you're looking for a tool for simple project management or task tracking, Notion might be too complex and feature-rich.

Trello, on the other hand, was specifically designed for the Kanban system and gives users a fast, simple, and streamlined experience.

Of course, Notion also has some drawbacks compared to other project management platforms:

There are many other project management tools that can work as Trello alternatives. Here are some options:

Meistertask* is probably the most direct Trello competitor, as this German platform also focuses on Kanban. However, Meistertask takes a much stricter approach to Kanban - it offers few other functions, views, or ways of working, making it less versatile than Trello.

Wrike* is a team project management tool that's most similar to monday.com and Asana. It's more versatile than Trello and offers more features and views, but isn't as customizable as ClickUp. Beyond the free plan, Wrike isn't suitable for individual users.

Airtable* combines database, spreadsheet, and project management tools into a versatile hybrid solution, often nicknamed "Excel on steroids." It's much more complex and less process-oriented than Trello, making it especially good for data-focused projects.

Smartsheet* has more in common with Airtable than with Trello or other tools in our comparison. This complex, spreadsheet-based platform works best for data-heavy projects, as it lets you handle more complex project plans and workflows than Trello.

Basecamp* goes against the trend of project management tools that try to give users maximum flexibility in setting up their projects and tasks.

It comes with fairly structured workflows and guidelines, which makes Basecamp as user-friendly as Trello. It also includes built-in collaboration tools. However, Basecamp isn't the best choice for larger and complex projects.

You can find the complete ranking of all eleven project management tools we reviewed, with links to our detailed reviews, here:

The best Trello alternative depends on what bothers you about Trello. Are you looking for more flexibility in managing your projects, like more view options? You have plenty of choices:

You can read detailed reviews of these and other providers in our comparison of the best project management tools.